Education
The batch was full. The schedule still wasn't working.
A coaching institute chain running multiple batches across centres relied on manual scheduling to balance faculty availability, classroom capacity, mentors, teachers and student demand. As the number of batches grew, scheduling became a constant exercise in moving people and rooms around, with limited visibility into how changes in one centre affected the rest of the week.
The impact
- 10%
- better classroom utilisation
- 17 hours/month
- saved in scheduling
- +3 points
- in parent satisfaction
Client story
“Earlier, building the weekly schedule meant constantly checking faculty, classrooms and batch requirements across centres. Now, we have one view of everything we need to plan around, so changes don't turn into a completely new scheduling exercise.”
Inside the system
We connected batch demand, student attendance, faculty schedules, mentor and teacher availability, and classroom capacity into one weekly planning system.
How it works
01
Batch demand comes in
Current batches, student demand and attendance patterns provide the starting point for weekly planning.
02
Faculty availability is mapped
Teacher and mentor schedules are brought into the same view, making availability visible across centres.
03
Classroom capacity is matched
Available classrooms and their capacity are mapped against batch requirements.
04
The week gets planned
Batch demand, attendance, faculty schedules and classroom availability are considered together to build the weekly schedule.
05
Changes stay connected
When faculty, room or batch requirements change, the impact can be seen across the schedule instead of being managed through multiple spreadsheets and conversations.
06
Centres work from the same plan
Teams have a shared view of the weekly schedule, making execution easier across centres.
The operation, before and after
- Before LecxeAfter Lecxe
- Scheduling depended on manual coordinationWeekly planning across connected inputs
- Faculty availability tracked separatelyFaculty and mentor schedules in one view
- Classroom capacity managed independentlyCapacity matched to batch requirements
- Student demand and attendance were difficult to factor inDemand and attendance connected to planning
- Changes required repeated manual adjustmentsConnected scheduling makes changes easier to manage
- Limited visibility across centresShared weekly planning system
- Scheduling consumed significant team time17 hours/month saved in scheduling
Want results like this?
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